NAME

Article 1: The name of this Association shall be Okayama University International Alumni Association (hereinafter referred to as the “Association”) and it is an accredited body of Okayama University.

AIM

Article 2: The Association shall aim to promote friendship, exchange information among the members, and contribute to the development of Okayama University and the Association.

ACTIVITIES

Article 3: To achieve its aims, the Association shall be engaged in;

a) Promotion of friendship and exchange of information among the members;
b) Publication of the member list and newsletters;
c) Provision of welfare facilities for the members;
d) Development of Okayama University and the Association; and,
e) Other activities approved by the Association.

FISCAL YEAR

Article 4: The fiscal year of the Association shall span from April 1 of each year to March 31 of the next year.

MEMBERS

Article 5: The eligible members of the Association shall be:

A. The international students who have graduated from Okayama University or completed a course at Okayama University or alumni/alumnae of Okayama University (also including those who resided for a period at the University);
B. Students who have graduated from Okayama University or completed a course at Okayama University but are living abroad (outside of Japan);
C. Current foreign students of Okayama University;
D. Current or former Okayama University Faculty Members who are currently living abroad (outside of Japan);
E. Current or former Okayama University Faculty Members who have foreign citizenship (includes those who have acquired Japanese citizenship);
F. Okayama University staff who endorse the activities of the association; and,
G. Besides the above categories, there shall be other eligible members who are chosen by the Chairperson of the Association. (The membership will be expired when the Chairperson’s term of office ends.)

EXECUTIVE

Article 6: The following executives shall be selected from the Association members:

a) Chairperson　　　　　　　　　　 　 1
b) Vice-chairperson　　　　　　　　　 2
c) Executive for General Affairs　　　 1
d) Executive for Accounting　　　　　1
e) Executive for Public Relations　　　1

APPOINTMENT OF THE EXECUTIVE

Article 7:

A．Executives will be nominated from the members of the Association in the Executive Board Meeting, based on the following, and elected at the General Meeting. Upon the nomination, up to two Executives can be appointed from one country.
　a) Director of the overseas branch of the Association　　　　　2
　b) OUIAA member in Japan　 　　　　　　　　　　　　　　　　1
　c) Teaching Staff of Okayama University　　　　　　　　　　　2
　d) Director of the Institute of Global Human Resource Development, Okayama University
B．The Chairperson or one of the Vice-chairpersons shall be the Executive specified　under the provision of the preceding rule a)．
C．One of the Vice-chairpersons shall be the Executive specified under the provision of the preceding rule d)．

TERM OF THE EXECUTIVE

Article 8: The term of the Executive shall be two years which can be extended by reappointment. The reappointment may be granted only once. However, this shall not apply in any case deemed necessary by the Advisor.

EXECUTIVE DUTIES

Article 9: Executive duties are as follows:

a) The Chairperson shall preside over and oversee the administration of the Association.
b) The Vice-chairperson(s) shall assist the Chairperson. The Director of the Institute of Global Human Resource Development who is serving as the Vice-chairperson shall take the Chairperson’s duties in his/her absence.
c) The Executive for General Affairs shall conduct general affairs of the Association.
d) The Executive for Accounting shall perform accounting tasks of revenues and expenditures of the Association.
e) The Executive for Public Relations shall conduct public relation activities of the Association.

ADVISOR

Article 10:

A. The Association shall have an Advisor. The President of Okayama University is appointed to the post.
B. The Advisor shall provide advice on important matters to the Association.
C. The Advisor shall be able to attend the General Meeting and Executive Board Meeting.

ACTIVITIES AND AUDIT

Article 11:

A. The Association shall have two Auditors nominated by the Executive Board Meeting and elected at the General Meeting. One of the Auditors shall be a member of an overseas branch. The Auditor may not concurrently be appointed to the post of Executive.
B. The term of the Auditor shall be two years which can be extended by reappointment. However, the term of the Auditor may not exceed the term of the serving Chairperson.
C. The Auditor shall check the activities and the accounting of the Association.
D. The Auditor shall be able to attend the General Meeting and Executive Board Meeting.

MEETING

Article 12: The Association shall have a General Meeting and Executive Board Meetings.

GENRERAL MEETING

Article 13:

A. The Chairperson shall convene members once a year and chair the meeting.
B. The following matters shall be discussed at General Meetings:
　a) Election of Executives and Auditors;
　b) Working report and the settlement of the accounts;
　c) Working plan and accounting plan;
　d) Revision of the rules; and,
　e) Other matters requiring discussion by the Chairperson with the membership.

EXECUTIVE BOARD MEETING

Article 14:

A. Executive Board Meetings shall be organized by the Executives.
B. The Chairperson shall convene the Executives when necessary and serve as chairman.
C. The following matters shall be discussed at Executive Board Meetings:
a) Matters that need discussion at the General Meeting; and,
b) The nomination of the next Executives and Auditors;
c) Other matters necessary to carry out the working of the Association.
D. To ensure the smooth running of Executive Board Meetings, advisory committees of experts may be established.

BRANCHES

Article 15: In order to achieve the objectives of the Association, branches may be established in Japan and overseas with the approval of the Executive Board Meeting.

A. Branches may be established in areas with 5 or more members.
B. The activities of the branch will be carried out in accordance to the objectives of the Association.

COMMUNICATION BASE

Article 16: In order to achieve the objectives of the Association, Communication Base may be established in Japan and abroad with the approval of the Executive Board Meeting.

B. Communication Base may be established in areas with one or more members.
C. Communication Base shall mainly carry out communication activities as required by the Association.

FINANCES

Article 17:

A. Administering the Association will be based on membership fees and donations.
B. Membership fees that are collected will be decided separately.

OFFICE

Article 18: Office matters will be taken care of by the International Affairs Department.

OTHERS

Article 19: Besides the matters covered by the rules of the Association, any other matters necessary to carry on the Association shall be determined by the Chairperson after consultation at an Executive Board Meeting.

ADDITIONAL PROVISION

A. The rules are in effect as of October 23, 2011.
B. The rules are partly revised as of April 1, 2012.
C. The rules are partly revised as of July 21, 2012
D. The rules are partly revised as of October 19, 2013.
E. The rules are partly revised as of October 17, 2014.
F. The rules are partly revised as of October 22, 2016.
G. The rules are partly revised as of October 21, 2017.
H. The rules are partly revised as of October 25, 2019.